How much does the licence cost?

Much less than you think.

The combined licence fees are checked in advance by the Control unit for collecting societies at the Ministry of Economy on the basis of Article XI.272 of the Code of Economic Law. Our licence rates are based on a limited surcharge for digital use of externally protected texts and images in Reprobel’s repertoire, in addition to the standard rates for photocopies set by Ministerial Decree.

The rates of the combination licence are tailored to your business activity (via your NACEBEL code) and to your number of relevant staff in FTE (in principle, all of your employees/white collars on the in-house payroll, although justified deviations are possible). For the self-employed without staff and for companies with fewer than 5 staff (blue-collar and white-collar employees combined), there is an attractive flat rate for the entire company. For the public sector, a separate rate applies per relevant FTE. The tariff list can be found below.

We are able to keep our licence fees low because companies, institutions and organisations usually also produce protected documents themselves and also usually have a limited number of individual licences. Reprobel’s combined licence supplements these individual licences, especially for a large group of protected source works for which you cannot find an individual licence on the market. Our licence thus takes care of the – sometimes considerable – ‘residual consumption’ of protected works.

Our rates are also attractive because we exempt non-relevant staff such as blue -collar workers from the licence payment. And because we apply the licence fee for each fee category linearly to every employee in your organisation, without regard to their specific role and usage profile. So if, overall, a company falls into the lowest tariff  category based on its NACEBEL, we also apply this low rate to its in-house lawyers who should normally fall into rate category III, and to its internal accountants who should normally fall into rate category II.

The rate of the combined licence up to reference year 2022 (M.2020.002) can be found here. The rate of the combined licence as from reference year 2023 (M.2023.003) can be found here. We have kept the rates of the combined licence constant for five reference years (2018-2022). As of reference year 2023, we have adjusted these tariffs to take into account a number of objective elements (shift to digital use of our repertoire, monetary evolution, price evolution of the source works in our repertoire…). These new tariffs were notified in advance to the Control unit for collecting societies at the Ministry of Economy, as required by law. For sector agreements with a promo code, discounts on these rates apply, which your sector organisation will notify you of. You can find the list of sector agreements at the bottom of the homepage of this website.

Our billing terms and conditions can be found here.

Rates combined licence – per reference year and excluding VAT at the reduced VAT rate of 6% – rate until reference year 2022 (left of slash) and as of reference year 2023 (right of slash).

PRIVATE SECTOR Without staff (self-employed) Less than 5 FTE (workers and employees combined) 5 FTE and more (workers and employees combined)
Tariff category I 35 / 40 EUR 50 / 58 EUR 25 / 29 EUR basic fee + 12 / 14 EUR per relevant FTE
Tariff category II 40 / 46 EUR 65 / 75 EUR 25 / 29 EUR basic fee + 17 / 20 EUR per relevant FTE
Tariff category III 45 / 52 EUR 85 / 98 EUR 25 / 29 EUR basic fee + 25 / 29 EUR per relevant FTE
PUBLIC SECTOR (Belgian and international, all levels, based on the social security code “public”)
Centralised payment 13 / 15 EUR per administrative or equivalent FTE
Non-centralised payment 14.5 / 17 EUR per administrative or equivalent FTE

Tariff category I (private sector): e.g. traditional industries, retail, transport and logistics, temporary employment, agricultural and food sector, catering and travel sector, care sector (excl. medical liberal professions), …

Tariff category II (private sector): e.g. (bio)pharmaceutical, finance, consultancy, social secretariats, professional training for profit, creative industries, information and marketing sector including market research, lotteries and betting, accountants and auditors, architects, engineers and certification services, medical liberal professions, federations and associations, commercial laboratories and research centres, …

Tariff category III (private sector): legal liberal professions (e.g. lawyers, notaries public, bailiffs) and similar legal services (e.g. legal consultants / freelancers, trademark and patent offices…)

Relevant FTE (private sector): all employees on in-house payroll in FTE – justified deviations are possible but only for manifestly non-relevant profiles (no use of externally protected work in the Reprobel repertoire that is not fully covered by individual licences) in companies with 5 FTE and more. The burden of proof is on the company. Workers are always exempt from payment. External consultants with their own company number who carry out temporary assignments for the company are not relevant FTEs; own employees of the company who are temporarily made available externally (outsourcing) are in principle relevant FTEs.

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